Gifts of materials are an important means of collection building and the Archives is pleased to receive offers of materials from both individuals and institutions. However, the Archives makes every effort to acquire only gifts that are within the scope of its collection development policy and that are not substantially available elsewhere.
The Archivist will appraise potential gift material to identify that which merits permanent preservation in the Archives. The Archives reserves the right to refuse material that does not meet the selection criteria outlined in this collection policy statement. The Archivist will, if required, offer guidance on appropriate repositories for such material.
The Archives provides for the secure long-term storage of the records and ensures their accessibility in accordance to established policies. When records are transferred to Archives, they become part of the Library's Archives and Special Collections [Area] and are subject to the same terms and conditions of use and reproduction as other items held by that area. Unless otherwise specified, up to two copies of any item will be maintained in the Archives, one for use by patrons and one for preservation purposes. Additional copies of materials in high demand will be considered for storage. A collection transfer record should accompany all transfers to the Archives.